Important! All invoices for services provided under your SFY 2006 contract must be submitted through PreventionIdaho.Net by 5:00 PM Pacific Time on Friday July 14, 2006. Per your contract with Benchmark, no invoices submitted after the deadline will be paid. This is a firm deadline. Note that all demographic, program attendance and outcomes data from SFY 2006 must be entered in order to invoice by the July 14, 2006 deadline. After the deadline, all SFY 2006 data entry and invoice submission links will be “locked out” as part of Benchmark’s SFY 2006 close out procedures.
Deadline for Data Entry and Invoice submission is 5:00 PM PT, July 14, 2006
Program and outcomes data entry close out procedures
Please take a moment to close your outcomes data entry and indicate the final status of your SFY 2006 programs. Until you move the outcomes and programs to Completed status, we can't tell if you are truly finished with your SFY 2006 work or if issues are still pending.
To close your outcomes data entry sessions, click on the Outcomes link to the right of each recurring program on your homepage. Once you have finished entering your pre-test and post-test survey data, change the status in Step 4 for each to Complete. In addition to activating the outcomes report link for that program, moving the statuses to Complete indicates that you have met the outcomes requirement for that program.
To close each of the programs on your homepage, click on the "Change Status" link to the right of each program, and indicate that program's final status for SFY 2006. Once the program has been completely delivered and all data are entered, change the status to Completed. If a program was cancelled and no classes were delivered or invoices submitted, please change the status to Cancelled. Because we have passed the end of the state fiscal year (6/30/2006), there should be no Active SFY 2006 classes at this time.
Take a look at your outcomes data and CALL!
Once SFY 2006 data entry has been completed, it's a good time to take a look at your outcomes report. The best way to do this is to click on the Reports link on your homepage and pick "Outcomes Report - All Programs." Then pick a program where you have complete outcome data entry and look at your results. Because most programs have small numbers of completed pre- and post-tests, you might try clicking on the "Combine with another set" link in the top row of the Outcomes Summary table. This will take you to a page where you can combine like outcomes surveys collected from different cohorts or years, and is the best way to look at enough surveys to be sure that your numbers are relatively stable.
We view the outcomes reports as tools to understand and improve your substance abuse prevention efforts. If you have any questions about your outcomes results, please contact John Grimes at 208-892-0620 or your Regional Manager: Duncan Leonhardy, Regions 1 and 2: 208-310-9084; John Grimes, Regions 3 and 4: 208-892-0620; and Annette Ludington: Regions 5, 6, and 7: 208-403-4953
Fiscal Reports
Did you know that PreventionIdaho.Net generates financial reports to help with end of the fiscal year issues? From the Reports page off of your homepage, you can run the "Program Financial Summary" and "Fiscal Year Check History" reports. The Program Financial Summary shows the funding level, total amount of services invoiced and payment status for each of your SFY 2006 programs or services. The Fiscal Year Check History report shows all checks paid to your organization in SFY 2006, as well as which programs and program sessions were covered by each check.
Both reports were developed in response to questions and suggestions from PreventionIdaho.Net users. As always, if you have suggestions on improving these reports or ideas about other reports that could be useful, please use the Comment link on most PreventionIdaho.Net pages to let us know.